Last Updated: 11 November 2025

This Privacy Policy describes how Global Media Research Ltd, trading as Proqis, collects, uses, stores, and protects your personal data.
Global Media Research Ltd is a company registered in England & Wales (Company Number 08771005), with its registered office at 145–157 St John Street, London, EC1V 4PW, United Kingdom.
Proqis owns and operates the Business Transformation & Operational Excellence World Summit & Awards (BTOES) and associated digital platforms, events, and online communities.

By using our websites, registering for our events, joining our online communities, or otherwise interacting with us, you consent to the practices described in this Privacy Policy.

1. How to Contact Us

Data Protection Officer
Global Media Research Ltd (T/as Proqis)
145–157 St John Street, London, EC1V 4PW, United Kingdom
Email: info@proqis.com

2. Information We Collect

2.1 Information You Provide to Us

We collect information that you give us directly, such as when you:

• Register for an event (as a delegate, sponsor, exhibitor, speaker, or awards entrant)

• Create an online account or join one of our communities

• Subscribe to our newsletters or content

• Request information or contact us

• Apply for a sponsorship, partnership, or speaking opportunity

This may include your name, job title, company name, address, phone number, email, and payment details (when applicable).

2.2 Information We Collect Automatically

When you use our websites, we may automatically collect:

• Your IP address, device type, browser type, and operating system

• Pages visited, duration of visit, and referral source

• Location and clickstream data
  This data helps us improve our services and user experience.

We use Google Analytics and cookies to understand website usage.
All data collected is anonymized. For details on cookies, see Section 8 below.

2.3 Information We Receive from Third Parties

We may receive information from:

• Registration or payment service providers

• Marketing or logistics partners assisting with event delivery

• Publicly available sources such as LinkedIn and company websites
  This information is used to communicate relevant event and business information in accordance with applicable laws.

3. How We Use Your Information

We use your information to:

• Deliver our services: Manage event registrations, ticketing, and logistics.

• Communicate with you: Send confirmations, event updates, and support information.

• Improve our products: Analyze feedback and user behavior to enhance experience.

• Marketing (with consent or legitimate interest):
  Keep you informed about related events, webinars, and offers. You can opt out at any time.

• Networking & Engagement: Enable participation in event apps, online communities, or award entries.

• Compliance & Security: Meet legal requirements and protect against fraud or misuse.

We will never sell your personal information.

4. Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

• Contractual necessity: To deliver the service or event you registered for.

• Legitimate interest: To market related events or analyze engagement.

• Consent: When you opt in to marketing communications.

• Legal obligation: When required to comply with tax, regulatory, or safety requirements.

5. Sharing Your Data

We may share your information with:

• Event partners and service providers assisting with registration, logistics, apps, and marketing (under strict confidentiality agreements).

• Sponsors and exhibitors when you allow your badge to be scanned or connect with them digitally during an event.

• Authorities or regulators if legally required to do so.
  We never share your data for unrelated or unauthorized marketing.

If you allow your badge to be scanned by a sponsor or exhibitor, your contact details will be shared directly with them under their own privacy policy.

6. International Transfers

As a UK-based company staging events in the United States, your personal data may be transferred and stored outside the UK or EEA (e.g., in the U.S.).
We ensure appropriate safeguards, such as Standard Contractual Clauses, are in place to protect your data during international transfers.

By interacting with our sites or registering for our events, you consent to this transfer.

7. Data Retention

We retain personal data for as long as necessary to:

• Fulfil contractual obligations and provide services,

• Meet legal, accounting, and tax requirements, and

• Maintain historical event participation records for legitimate business purposes.

If you have not engaged with us for four years, your personal data will be securely deleted unless legally required to retain it.

8. Cookies

We use cookies to improve your browsing experience, analyze traffic, and deliver relevant content.
Cookies are small text files stored on your device.

You can manage or disable cookies in your browser settings. However, disabling cookies may limit site functionality.
For more details, visit www.aboutcookies.org.

9. Marketing Communications

You can manage your marketing preferences or unsubscribe at any time by:

• Clicking the unsubscribe link in any marketing email, or

• Contacting us at info@proqis.com

We comply with UK GDPR, EU GDPR, CAN-SPAM, and Canada’s Anti-Spam Legislation (CASL).

10. Photography and Media

We may take photos, audio, or video recordings during our events.
These may include images of attendees, speakers, and sponsors.
By attending, you consent to the use of such media for promotional purposes unless you notify us in writing prior to or during the event.

11. Data Security

We use appropriate technical and organizational safeguards to protect your information against unauthorized access, disclosure, or alteration.
This includes encryption, secure servers, and restricted data access.
However, no internet transmission is completely secure; we encourage users to take their own precautions online.

12. Your Rights (UK / EU Residents)

Under UK and EU GDPR, you have the right to:

• Access your personal data

• Correct inaccurate information

• Request deletion of your data (“right to be forgotten”)

• Restrict or object to processing

• Withdraw consent at any time

• Request data portability

To exercise these rights, contact our Data Protection Officer at info@proqis.com.
If you believe your rights have been violated, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

13. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the right to:

• Request details of the personal data we collect and how it’s used,

• Request deletion of your personal data,

• Opt out of the sale or sharing of your personal data, and

• Not be discriminated against for exercising these rights.

Requests can be sent to:
Data Protection Officer
Global Media Research Ltd (T/as Proqis)
145–157 St John Street, London, EC1V 4PW, UK
Email: privacy@proqis.com

14. Children’s Data

Our services and events are directed at professionals aged 18 or over.
We do not knowingly collect personal data from children.

15. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or business practices.
Any updates will be published on this website with a revised “Last Updated” date.
Please check this page periodically for changes.

16. Summary

Global Media Research Ltd (T/as Proqis) values your privacy.
We only collect and use personal data responsibly, transparently, and in ways necessary to deliver our world-class conferences, awards, and content experiences.
Your trust is central to everything we do.